Preparatory visit | 27-28 April 2024

The organisers of the three circus organisations involved in the project met with the facilitators for the weekend in Salzburg to get to know each other, plan the main mobility and view locations.

Objectives

The objectives of the weekend were:

• Building Connections:The visit enabled partners from Austria, Estonia, and Latvia to meet in person, fostering trust and a collaborative spirit.

• Defining Roles: Through informal activities, partners clarified their roles and shared their ideas, strengths, and needs for the youth exchange.

• Detailed Planning: Partners fine-tuned the project schedule, workshop content, and logistics, ensuring a smooth and inclusive Youth Exchange.

• Accessibility Check: An on-site assessment ensured venues, accommodations, and transport were accessible to everyone, including those with disabilities.

• Risk Management: The team identified potential risks and developed strategies to ensure everyone's safety and well-being.

• Engaging Methods: Using non-formal methods, activities were collaboratively designed and led by the Austrian coordinator, using flip charts, craft materials, and online tools to visualise and share results.

Programme

Saturday	Activity	Goal
08:30 - 09:15	BREAKFAST Gnigl Parish Hall	REFUELLING ENERGY
09:30 - 11:00	Familiarisation activity with Karolina + Veronika	Team building
11:15 - 11:45	Presentation of the programme Goals and framework conditions + content idea	Bring everyone up to speed / provide an overview (language, inclusion, not a training camp)
11:45 - 13:00	Wishes, expectations & needs regarding the content of the programme on the part of the core team & participants (communicated by group leaders)	Inclusion of ALL participants in the project
13:00 - 14:30	LUNCH BREAK Lunch in the Gnigl Parish Hall	EXERCISE BRAINS
14:30 - 16:30	Define roles within the core team for the youth exchange (content & logistics) as well as for the preparation and follow-up phases;	Knowing what happens when & integrating non-formal education
16:45 - 18:15	Trip to St. Gilgen Tour of the school and the town Notes on logistical/organisational issues	Familiarisation with the location Clarifying logistical issues
18:30 - 20:00	DINNER Restaurant "Brunnwind" at the St. Gilgen lido	LOOSEN THE MOOD
20:00 - 20:30	Logistical preliminary meeting for Sunday then return journey to Salzburg	De-stress

Sunday	Activity	Goal
08:30 - 09:15	BREAKFAST Gnigl Parish Hall	RAISE SUGAR LEVEL
09:30 - 10:00	Watch the introduction videos again and pay attention to the needs of the participants - suggestions for integration	Consideration & integration of the participants' needs
10:15 - 11:15	Elaboration of the content concept of each individual programme item (activity, non-formal teaching method, desired objectives, type of group division, inclusion of social aspects in the group work)	Task and Distribute areas of responsibility
11:30 - 13:00	Planning the logistics / organisation of the individual programme items (organisational, spatial, temporal, incl. allocation of roles within the core team for the individual programme items), the preparation and follow-up phase	know what, who has to do, when, DURING the JuBe; what happens how and when with whom, who has to do and organise what and when BEFORE and AFTER the JuBe.
13:00 - 14:30	LUNCH BREAK Lunch in the Gnigl Parish Hall Take Ance to the railway station	EXTINGUISH BRAIN FIRE
14:30 - 16:00	Continued Planning logistics / organisation of programme items
From 16:00	Departure of the participants Farewells Take Karolina + Veronika to the railway station	Conclusion of the Preparatory meeting